Create an award batch and submit for approval

To create an award batch, complete the following steps:

1.   On the Award batch page, click Create.

2.   In the Create award batch panel, fill in the required information for the award application.

3.   In the Recipient list section, complete the following configurations:

a.   Click Add to add the students in the address book.

Or import the student list by clicking Import and download the template file in the Import window. After finishing the configurations in the template, upload the file to import the recipients.

b.   In the Amount(S$) column, enter the award amount to disburse to each recipient in the Amount column.

To apply the same amount for multiple recipients, select the recipients and click Bulk apply amount and enter the amount.

c.    If necessary, remarks can be added for each recipient by clicking the Remarks icon.

4.   After finishing all required configurations, click Submit.

5.   In the confirmation window, select Stage 1 approver in the address book and click Confirm. The award batch will be submitted and pending disbursement after approval.

Transfer recipients between award batches

When necessary, the payment administrator can transfer the recipient of an award batch to another.

To transfer recipients between award batches, complete the following steps:

1.   On the Application type page, select a draft award batch to transfer the recipient. The Draft award batch can be found with the Award batch status filter.

2.   Click Edit.

3.   In the Edit award batch panel, select recipients and click Transfer.

4.   In the Transfer window, select the award batch to transfer recipients to.

5.   Click Save.

Create an award reversal for a recipient

To create an award reversal for the recipient who has been disbursed the award amount, complete the following steps:

1.   Click the award batch ID to navigate to the Award batch details page. The pending disbursement or completed award batches can be found with the Award batch status filter.

2.   In the Award recipients tab, select the recipient in the Disbursed status.

3.   Click Reverse.

4.   In the Create award reversal panel, complete the following configurations:

•    Reversal amount (S$) – Enter the amount to reverse.

•    Supporting documents – Supporting documents can be uploaded for the reversal.

•    Reversal reason – Enter the reason for the reversal.

5.   Click Submit. The award will be reversed after approval.

Approve individual recipients in the award batch approval request

To approve individual recipients in the award batch approval request, click the Task centre icon in the upper-right corner and complete the following steps:

1.   Click the request ID of an award batch approval request. The payment administrator can find the request with the Service type filter above the table.

2.   In the Award recipients tab, select one or more recipients.

3.   Click Bulk edit and select Approve.

4.   Click Submit in the lower-right corner. The recipients will be approved.